Effective: 25 May 2018
Who we are
Our website address is https://www.batesgen.com.
What personal data we collect and why we collect it
Contact forms / newsletter subscriptions
We use MailChimp to manage our newsletter subscriptions. By clicking our subscribe button, you are acknowledging that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving of your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
Note: Visitors are not required to register or log in to use the Bates Genealogy website. Login applies only to approved contributors to Bates Genealogy.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Periodically we may send anonymized information to Google Analytics for the purposes of benchmarking our site’s performance, pinpointing performance problems, and estimating how to improve site metrics. We do not send personally identifiable information.
Who we share your data with
We do not share your data with any third-parties except those mentioned in this policy document.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
When we have enabled Google Analytics, anonymized user data will be retained for 14 months.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Newsletter subscriber information may be viewed, edited, or removed by accessing links at the bottom of any email sent to subscribers.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Newsletter subscriber information is forwarded to MailChimp where our email list is managed.
Your contact information
Newsletter subscriber information is used solely for the purpose of contacting subscribers about newsletters, and updates. important notices.